5 Tips for Evicting a Tenant & Sending Them to Collections

If you're facing the difficult decision of evicting a tenant or sending them to collections, read on for five essential tips and best practices to prepare yourself and your property
eviction notice
As a rental property owner or manager, you understand the importance of respecting the tenant-landlord relationship and building trust. But when tenants don’t abide by their contractual obligations, eviction may become necessary. While it can be an uncomfortable process, acting legally and cautiously is essential to avoid any potential disputes down the road. To help you out, we’ve put together 5 tips for evicting a tenant and sending them to collections correctly and legally – so read on to learn more!

Understand the state laws and regulations where you are located

To ensure a smooth eviction process and to protect your rights as the landlord, you must understand the legal requirements of your state or local jurisdiction. Different rules may apply differently to different types of leased properties. Educate yourself by familiarizing yourself with the relevant state laws and regulations regarding evictions and collections. Knowing exactly what is required of you can help make sure that any procedure you undertake is done according to the law, and will give your tenant clear guidelines and expectations in the event that they are sent to collections due to unpaid rent. Take your responsibility as a landlord seriously and make sure you gain an understanding of the relevant laws pertaining to legally evicting tenants before proceeding with any action.

Create a written eviction notice with the terms and conditions of eviction

Writing an eviction notice can be overwhelming task, so it’s important to make sure your notices are crafted correctly. To ensure the process is done correctly and legally, the document should clearly outline the terms and conditions of the eviction in plain language everyone can understand. Each detail should be carefully considered; for example, including a timeline for agreeing to multiple payment plans if possible. It’s also important to include instructions on how your tenant can submit payment or respond to the notice as well as any other relevant information pertinent to the case. Finding a balanced approach that ensures both parties abide by set agreements is essential when creating an eviction notice; seeking legal advice can be a helpful step to get the results you’re looking for.

Serve the tenant with a copy of the eviction notice in person or via certified mail

Evicting a tenant is a difficult task and requires following the exact legal procedure to ensure that it is done correctly and legally. A pivotal step while navigating this process is to serve the tenant with a copy of an official eviction notice either in person or via certified mail with return receipt required, or even by a process server. This crucial step signals to the tenant their impending eviction is not only required by the courts for proof of service but it also provides them an opportunity to rectify their situation, decreasing the chances of having to send them to collections in order to recoup your losses. Although this arduous task may feel intimidating, understanding each required step will help ensure that you navigate it smoothly, professionally, and with compassion for those on either side of the process.
Insurance agent talking to a couple about terms of their lease agreement during a meeting.

Keep records of all communications with the tenant, including emails, text messages, and phone calls

An important factor landlords should consider when dealing with tenants having difficulty paying rent is to keep a record of all communications. This includes emails, voice messages, and text messages – any type of electronic communication is essential because it provides evidence of prior conversations in the event of a legal dispute. This can also help highly sensitive cases be handled correctly and legally while also caring for the tenant’s best interests. As a responsible property owner, take all necessary steps to ensure that your communication records are documented properly and follow the legal guidelines set out by your jurisdiction.

Hire a reputable debt collection agency to handle filing for collections if necessary

Not all evictions will be preventable, and the last resort for an unsuccessful eviction may be filing a tenant’s debt to collections. Since the legal process can be quite complicated in this scenario, it is important to hire a reputable debt collection agency that has experience with handling filing of collections correctly and legally. This way, you can not only feel confident that your efforts are compliant with both State and Federal laws, but also that you have provided support throughout the process in a professional and caring manner. Evicting a tenant is no easy task and should be done with the utmost care. It is highly important to remember to document every communication with the tenant and understand the local laws and regulations involved. Taking proper legal steps can help ensure that you are tenants may be evicted or sent to collections correctly, legally, and compassionately. Additionally, hiring a reputable debt collection agency can also help you keep track of all tasks related to eviction or collections proceedings.

Let's wrap things up!

Remember: taking the right proactive steps in evicting a tenant or collection proceedings can make all the difference between a legal incident going unnoticed or you having new tenants soon enough!

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Hi, I'm Mandy Page

I have been in the property management business for nearly 20 years. I have a passion for creating win-win opportunities for property owners and their tenants.

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